1. Introduction

Mickleover Running Club (MRC) is committed to protecting the privacy and security of our members’ personal data. This Privacy Statement explains how we collect, use, store, and protect your personal information in compliance with the General Data Protection Regulation (GDPR).

2. The Data We Collect

We may collect and process the following types of personal data:

• Personal Details: name, date of birth, gender
• Contact Information: address, email, phone number
• Emergency contact details
• Health Information (if provided voluntarily): relevant medical conditions for race participation or safety
• Payment information: if applicable; for membership fees or event registrations

3. How We Use Your Data

We collect and process your personal data for the following purposes:

• Managing club membership and participation
• Communicating with members about club activities and updates
• Ensuring safety and welfare during events and training
• Processing payments (where applicable)
• Complying with legal obligations

4. Legal Basis for Processing

We process personal data based on:

• Contractual necessity (e.g., club membership)
• Legitimate interests (e.g., club administration and communication)
• Legal obligations (e.g., health and safety compliance)
• Consent (for marketing communications or sensitive health data)

5. Sharing Your Data

Only data that is relevant for your membership with England Athletics (EA) is shared with them but is stored on a secure server that only named Committee members have access to.
This data is used to facilitate the administration and club communication with EA and is NOT shared with third parties.
Health Information (i.e., that you may have provided to MRC) is shared only when necessary for the Run Leaders to ensure your Health and Safety on Club Runs.
Periodically we will use third party mailing tools such as Mailchimp to send out emails.

6. Data Retention

We only retain personal data for as long as necessary to fulfil the purposes outlined in this policy.
If you decide to leave MRC, we will delete your data from the internal servers after 2 months of your membership lapsing.

7. Data Security

We implement appropriate security measures to protect your personal data from unauthorised access, alteration, or disclosure.

8. Your Rights

Under GDPR, you have the right to:

• Access your personal data
• Rectify inaccurate or incomplete data
• Request deletion of your data
• Restrict processing of your data
• Object to data processing in certain cases
• Request data portability where applicable

If you wish to exercise any of these rights, please contact us at:

secretary@mickleoverrunningclub.co.uk

9. Contact Us

If you have any questions about this GDPR statement or how we manage your data, please contact:

Mickleover Running Club

secretary@mickleoverrunningclub.co.uk